Executive Assistant (Corporate Governance)

The Executive Assistance (Corporate Governance) is a central support role providing ongoing support and contribution to a range of corporate initiatives within the group. The role reports to the Chief Legal Officer and is responsible for the day-to-day coordination and administration of the group’s corporate governance strategic initiatives.

Responsibilities

• Organisation and maintenance of corporate records for the group entities, updating organisational charts, maintaining the records of authorised signatories.
• Providing corporate secretarial support, including coordination of the monthly Executive Committee (EC) meetings and Group Board Meetings (including coordination of travel arrangements for SLT and all relevant organisational and administrative matters to ensure efficient organisation of the respective events), including minutes taking and distribution, following up on the action points with the members of SLT and accurate record keeping.
• Preparation of meeting agendas and accompanying papers and timely & proactive distribution to the members of the EC and the Board.
• Oversight and maintenance of applicable registration for the group’s UK operations, such as data protection, office and employer insurance, employment sponsorship license & supporting HR team on health and safety initiatives.
• Support in new entities’ registration(s), supporting the process and communication with the external legal counsel, notaries and/or any other advisors based in various jurisdictions, collecting corporate and personal information for the group entities and/or authorised representatives, preparing drafts of the routine board resolutions, simple processes templates, supporting the translations and notarisation processes.
• Organisation and maintenance of various commercial and intergroup agreements databases and records ad support and oversight in the correct approvals process of the contracts at the group and local levels.
• Assisting with the establishment of the business/operational processes for the creation and implementation of the policies & procedures;
• Undertaking research on topics related to corporate governance and legal compliance requirements. 

Requirements

• Attention to detail and maintenance of corporate calendar including legal entities’ registrations and licenses expiry and renewals, Executive Committee monthly meetings and Board meetings.
• A high degree of understanding of delegation and full ownership of delegated responsibilities.
• Detailed understanding of the timing of escalation of issues, including critical occurrences or issues.
• Strong understanding of the need for discretion in handling sensitive information and maintaining confidentiality.
• Previous experience – no less than 3 years in a similar role in the UK is required.
• Assisting senior management of the legal and compliance or corporate services team and/or the Board of Directors. Tech or gambling industry is preferred but not essential.
• Excellent English language oral and written communication skills
• Confident working independently and ability to prioritise competing and complex demands.
• A personal style that enables relationships of confidence and trust to be built quickly with the most senior colleagues and stakeholders.
• Strong IT skills.

Benefits

• Vibrant modern multi-city office spaces including barista, pool table, table tennis, and downtime facilities.
• Hybrid/remote work arrangements.
• Bi-Monthly company-wide social and team-building activities.
• Lunch vouchers.
• Pension scheme.
• Private medical and dental insurance.